Facilities Manager

Organization Overview

The mission of Sunshine Gospel Ministries (SGM) is to seek the renewal of the city through ministries of discipleship, mercy and justice. Our vision is to empower youth and families to thrive and lead prosperous, healthy lives through connectedness, opportunity, and economic sustainability. Our culture is open, warm, inviting and family oriented. We are a ministry that seeks individuals who have a passion for the Gospel, and our youth and families in the Woodlawn community.

Position Summary

The Facilities Manager at Sunshine Gospel Ministries is responsible to oversee and manage the maintenance and upkeep, needed repairs, upgrades and additions, and cleaning of our 5 buildings. They will also assist with facility scheduling for both in-house use as well as outside groups. They will be responsible for interacting with and supporting staff as well as residential tenants with building issues as they arise. This is a physically demanding position.

Essential Duties and Responsibilites

  • Manages buildings and grounds of all five (5) SGM sites.

  • Ensures the facilities are fully operational and all utilities are functioning properly.

  • Handles day-to-day maintenance work orders and repairs.

  • Identify and propose solutions to facility problems or shortcomings, both new and chronic. 

  • Ensures that any needed repairs in any of the properties are addressed and corrected in a timely and cost-effective manner. Where possible, makes minor repairs without the use of an outside contractor. When an outside contractor is required, works with the Managing Director to select the appropriate contractor needed; then schedules and monitors the contractor and verifies that the repair is completed satisfactorily.

  • Conducts regular check-up visits of all program space and office areas to locate any building, roof, plumbing, electrical, HVAC or other issue that may need addressing.

  • Works with our HVAC contractor to maintain a maintenance schedule for all HVAC units. Ensures that all units are serviced as scheduled and that detailed records are kept of all service and all repairs made.

  • Maintains detailed records of all issues addressed and repairs made in all properties, program spaces, office areas and residential units.

  • Maintains a friendly and professional working relationship with all Sunshine staff and all residential tenants with the goal being to provide superior customer service and communication to all.

  • Schedules and conducts quarterly check-up visits in each of our residential units. 

  • Facilitates residential tenant move ins and move outs including handling key distribution and management and unit walk-throughs.

  • Works with our contracted partner for janitorial services to ensure that all properties are cleaned consistently and thoroughly and are well maintained.

  • Works with our contracted partner for landscaping services to ensure that all properties are maintained consistently and are kept clean and attractive. 

  • Ensures that sidewalks and outside areas are cleared of snow when required. Minors snowfalls may be handled by the Facilities Manager personally and heavier events handled by an outside contractor.

  • Conducts regular check-ups of our fleet of vehicles to determine if there are issues that need to be addressed and ensures that regular service and maintenance is performed on schedule.

  • Ensures needed repairs to SGM’s vehicles are addressed and corrected in a timely & cost-effective manner.

  • Oversees the purchase of parts, tools, materials and supplies for the maintenance tasks as required.

  • Handles required interaction with utility companies, service vendors and CHA as required.

  • Works with the Managing Director to schedule, setup and prepare for facility use by Sunshine staff as well as outside groups.

  • Travel and purchase maintenance and janitorial supplies and equipment as needed.

  • Works with Managing Director, contractors and architect(s) to develop and implement plans for building upgrades and facility improvements and build outs. 

  • Oversees emergency fire/safety at sites. Builds and maintains relationships with local fire & police depts.

  • Assists in the development and administration of the facilities annual budget.

  • Performs other related duties and responsibilities as required or assigned.

 Related Duties

  • Must be available evenings and weekends in cases of emergencies.
  • Works on call as needed at any time for emergency repairs, equipment monitoring, overtime, or special needs failing outside of normal working hours.
  • Must be available evenings and weekends in cases of emergencies.
  • Works on call as needed at any time for emergency repairs, equipment monitoring, overtime, or special needs failing outside of normal working hours.

Education Skills and Experience

  • 10 years of basic experience in construction, roof, plumbing, electrical, and HVAC systems.
  • 3 years of working in a property management setting dealing with staff, residential tenants, and outside
    contractors.

  • Has a valid license.

  • Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
  • Knowledge of OSHA and other environmental regulations.
  • Experience with budget management.
  • Well organized, excellent customer service and communication skills to be able to deal with organization staff, residential tenants, and outside guests in a friendly and professional manner.
  • Projects a positive image of SGM with building occupants and users.
  • Has basic construction, plumbing, roof, electrical and HVAC ability to be able to troubleshoot property issues and make minor repairs without the use of an outside contractor.
  • Working knowledge and understanding of fire safety, building security, and building automation systems.
  • Has basic janitorial knowledge to be able to oversee the work of the janitorial outside contractor.
  • Has basic automotive knowledge to be able to make decisions about vehicle servicing and repairs.

Physical Requirements and Working Conditions

Physical demands:  While performing the duties of this job, the employee is often required to walk and/or sit; use hands to fingers or feel objects, tools or controls, reach with hands and arms; balance; stoop; talk or hear. The employee must be able to bend, stoop, pull, push, lift, as well as have overhead extension of arms. Must be able to use ladders when required. Must be able to stand for long periods of time; be able to lift, carry or move at least 50 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Able to work in multiple temperature environments from -20F degrees to +80F degrees. Physically able to do snow removal with snow blowers and/or shovels as well as handle exterior maintenance when needed.

 

Work environment: While performing the duties of this job, the employee will work in a public building and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.